Stock Movements – Receiving & Issuing

Stock Movements are the only way to change on-hand quantities in Stockra. Every increase (Receiving / Inbound) and decrease (Issuing / Outbound) is recorded as a movement document with a reference number, partner (supplier/customer), line items, and a printable receipt. This provides full traceability and an auditable history of stock changes.

Where you find it
Main TOOLBAR → Arrows

Use the inbound icon (Receiving) for stock entry and the outbound icon (Issuing) for stock exit.

Key concepts

• Receiving (Inbound): adds quantities to on-hand stock. Common use: purchases, supplier deliveries, returns to stock.

• Issuing (Outbound): subtracts quantities from on-hand stock. Common use: sales, dispatch, consumption, write-offs (if enabled as issuing).

• Movement reference: unique document identifier used for tracking and QR-coded on receipts.

• Partner: supplier for inbound, customer for outbound (depending on your workflow configuration).

• Audit trail: each movement is recorded and can be reviewed later in the Movement Log and item movement history.

1. Receiving Stock (Inbound)

Purpose
Record incoming inventory and increase on-hand quantities.

What you see on the Receiving screen
Left panel (movement header)

• Supplier selector (dropdown) + “+” button to add a supplier quickly.

• Date: movement date.

• Note (optional): free text for invoice number, delivery note, remarks.

• Attach files: upload supporting documents (PDFs, images, office files; size limits may apply).

• Receive stock (button): finalizes the movement and updates inventory.

Main table (line items)

• Item: selected item (with thumbnail).

• Barcode: item barcode value.

• SKU: item SKU.

• Quantity controls: (-) / input / (+).

• Unit: item unit of measure (read-only, comes from item setup).

• Actions: line-level actions (remove, etc., depending on configuration).

Footer summary

• Items count and Total quantity.

How to add items (three supported methods)
A) Search by name / SKU / barcode

• Use the search input at the top (“Scan barcode or SKU” / search field).

• Type part of the name or SKU to show suggestions, then select the item.

• The item is added to the list where you can adjust quantity.

B) Hardware barcode scanner

• Place cursor in the scan/search field.

• Scan the barcode using a USB/Bluetooth scanner.

• The item is detected and added automatically (items appear as you scan).

• Scan repeated times to add more items or increase quantities (behavior depends on configuration).

C) Camera scanning (web camera / device camera)

• Activate the camera scan mode (camera/scan action).

• Point the camera at the barcode.

• When detected, the item is added to the movement list.

• Use Stop to exit scanning mode.

Typical workflow (Receiving)

1. Select the Supplier (or add one using +).

2. Confirm the Date.

3. Add items using search, scanner, or camera.

4. Adjust quantities per line using (+) / (-) or direct input.

5. Optionally add a Note and attach delivery documents (invoice, photo, PDF).

6. Click Receive stock to finalize.

2. Issuing Stock (Outbound)

Purpose
Record outgoing inventory and reduce on-hand quantities.

How it works
Outbound movements follow the same pattern as inbound, but the partner is typically a Customer and the document reduces inventory. You can add items using search, scanner, or camera, set quantities, add notes/attachments, and then finalize the movement.

Recommended usage

• Use outbound for sales dispatches, internal consumption, and any scenario where stock leaves your warehouse.

3. Movement Completion & Receipt Output

Movement complete / Receipt ready

What happens after you finalize a movement
After saving, Stockra shows a completion screen that confirms:

• Reference number (e.g., IN-XXXX… for inbound)

• Movement type (Receiving / Inbound or Issuing / Outbound)

• Partner (Supplier/Customer)

• Processed by (staff member)

• Date

• Items count and Total quantity

Available actions (completion screen)

• Print receipt: sends the movement receipt to the configured thermal receipt printer (recommended).

• Download document: saves the receipt as a PDF/document for archiving or sharing.

• Create another movement: starts a new inbound/outbound operation immediately.

Movement receipt (printed)

The receipt is designed for operational audit and proof of transaction. It typically includes:

• Company header (from Company Information settings)

• Document title (Stock Movement Receipt)

• Movement type indicator (IN / OUT)

• Reference number

• Transaction date/time

• Employee (processed by)

• Partner (Supplier/Customer)

• Line items with quantity and unit

• Totals (line items count, total quantity)

• QR code that encodes the movement reference/identifier for fast lookup

Best practices

• Always configure printers before relying on printing:

  • Thermal receipt printer for movement receipts

  • Label printer for barcode/QR labels

  • A4 printer for reports/documents

• Use attachments for supplier invoices and delivery notes to keep movement records complete.

• Keep notes consistent (e.g., invoice number format) to simplify later searches and audits.